An Association Fights "the Enemy at Home"

During World War I, the newly formed American Social Hygiene Association campaigned to arrest the spread of venereal disease, an incurable "enemy" afflicting over 100,000 Americans soldiers.

The association teamed with the War Department to teach American boys how to avoid the infections, and worked with local civilian and military police to break up the prostitution rings that plied near military bases.

To convince soldiers of the wisdom of remaining disease-free, the association distributed pamphlets, posters, slide shows and films that relied on a mix of medical facts, appeals to patriotism, and moral suasion. 

One pamphlet depicted a patriotic mother fretting over the chance her soldier-son will catch VD. "She does not fear your death—your honorable death," the pamphlet said, "but the dread that you may become innocently contaminated pulls at her heart-strings.”

To break up prostitution rings, association members joined forces with local vice squads and the military police to round up and jail prostitutes and seal off red-light districts.

The Stars and Stripes proudly reported: “Mothers need have no fear that their sons are being dragged down to hell by vicious women.”

These are the 10 Most Bizarre Crimes Ever Committed by an Association Executive

NOTE: The confessions below are transcribed from official police files.

"We spent our marketing money on digital ads."

"Yeah, we sent email, but didn't know it was all flagged as spam."

"We quit phoning members twenty years ago."

"We quit sending direct mail twenty years ago."

"Games? Don't believe in them! Our members are serious."

"Humor? Don't believe in it!"

"Fun. Don't believe in it!"

"We never thought about authenticity. What is it, anyway?"

"We didn't change with the times. It costs too much."

"We ignored everyone under 40."

TAKE A BITE OUT OF CRIME. 

Download Growing Your Event: 10 Magic Bullets for 2018. 

It's yours free, courtesy Bob & David James.

And have a Happy New Year!

Marketing Misfires are Maddening

Old-line retailers are deluging holiday shoppers with irrelevant emails this season, The Wall Street Journal reports.

Among other misfires, retailers have been promoting luxury underwear to broke college kids and women's clothing to men.

"Retailers have their work cut out for them when it comes to customizing and personalizing their email offers," the paper says.

So do many event marketers.

They're swamping attendees' in-boxes with vague offers of "must-attend" conferences.

Attendees are growing angrier and more resistant by the day.

The counter-move is targeting, and you shouldn't be surprised if 2018 turns out to be the year event marketers mastered it. 

The stakes are too high to do anything less.

Targeting demands not only that you segment your lists, but that you think hard about the relevance of your value proposition, and its expression. Can you:

• Distill your value proposition? Can you convey is a few short, simple sentences why anyone attends your event? Can you make the sentences memorable?
  
  
• Capture the message in a Subject line? Can you convey that value in 10 characters?
  
  
• Personalize the email? Can you avoid sending generic emails? Simply including the reader's name in the Subject line boosts open rates 26%.
  
  
• Assure readability? Can you design emails that encourage speed-reading and comprehension (especially on a mobile phone)?
  
  
• Leverage your content? Can you put content and speakers center stage? Will attendees meet celebrities, thought leaders, and influencers at your event?
  
  
• Provide social proof? Can you persuade readers they'll miss opportunities others enjoy by attending your event? Dropping names and including testimonials do this.

No Thanks

Why does a publication subscriber quit? Why does an association member?

Lapse research always shows she quits for one or more of these five reasons:

• Your product is irrelevant
• Your price is too high
• She's too busy to take advantage of your product
• She gets what she needs on line
• She had trouble renewing

Drunk on their own "look at all we offer" Kool-Aid, however, marketers forget a customer subscribes or joins for a specific reason―and quits for a specific reason. She does the former to fill a need; and the latter when that need is filled; is no longer filled; went unfulfilled; or no longer matters.

It's convenient to marketers just to shove a quitter into some segment like "medical device sales rep"―as if that had a whit to do with the reason she became a customer―and conclude, "Well, some medical device sales reps are quitters."

But that facile conclusion sheds little light on the difference between the quitter and the loyal customer, and none on the specific reason the quitter quit. To do that, you need to contact her on the phone and have a "frank and open" discussion with the goal of listening.

When you do, you'll discover, indeed, she quit for one of the above five reasons; but you'll also unearth a lot more―real-world intelligence you can use to improve your product:

• How―specifically―did your product become irrelevant?
• Why is your price objectionable?
• Why can't she "make time" for you in her day?
• What unique value do competitors provide her?
• Why is renewal a source of friction?

You'd be amazed at what in-depth lapse research will tell you.

One large national association I assisted discovered, in fact, it wasn't bleeding thousands of members every year, as it believed. Members were mailing their renewal payments to the local chapters, because no reply envelope was included with the renewal invoice. The chapters were banking the dues income―without reporting its source.

Fat, Dumb and Happy Revisited

I guessed eleven months ago American Society of Association Executives wouldn't contact me after I'd enrolled—even once—until it wanted me to renew my membership. I guessed correctly.

Associations need to do better than that, to stay in business. 

Perhaps ASAE should consult the FBI. It would learn the Bureau frowns on advance fee schemes.

Event Marketers Missing the Boat

When it comes to leveraging attendee data, event marketers are missing the boat, according to a new study by Cvent.

The company asked 400 of them what they believe:

• Only 29% say they're good at collecting attendee data
• Only 20% say they're good at integrating it into their systems
• Only 23% say they're good at using it
• Only 38% say they understand what attendees do on site
• Most―75%―say they're missing opportunities by not integrating more attendee data into their efforts

It's not as if nobody cares. 

Among event marketers, 81% say collecting and harnessing attendee data is "extremely important."

Nonprofits: Running on Empty

Most nonprofits are running on empty, according to a new survey by BDO.

Forty percent have less than six months' reserves; thirteen percent have none.

The financial picture's worse among small nonprofits (those with annual revenue under $25 million).

Loss of revenue can cripple a nonprofit. That's why BDO recommends keeping liquid reserves for at least six months.

Executive directors and board members in a bind over money have a clear choice: they can hide their heads in the sand, or take action now to bolster income and reserves.

The economy's rolling, but the joyride can't last forever.

Pick up the phone an call a few revenue-generation experts today.

How to Ignite More Attendees

Why are marketers pouring money into influencer marketing?

Dwell time.

Customers spend on average 19 seconds looking at a digital ad, 128 seconds looking at an influencer's content.

That's seven times the dwell time—a duration likely to rise soon with the increase in ad-blocking in the coming months.

So how can you use influencer marketing to promote your event? 

Experiential agency Legacy Marketing suggests these 10 ways:

Find the right influencers. To find thought leaders in your category, surf on social platforms using hashtags and trending topics relevant to your event.

Set reasonable expectations. Understand both the positives and negatives of the influencer's preferred social network when you establish goals.

Chill out. Let influencers do what they do. You can mention guardrails they should keep within, but don't dictate their posts.

Build a relationship. Don't treat the influencer like another vendor. Make her part of your family.

Strive for quality. Quality trumps quantity. You're better served finding an avid "micro-influencer" with 1,000 followers than a haughty generalist with 1 million.

Run contests. Engage the influencer in helping you promote contests.

Minimize brand-speak. Give the influencer talking points, but let her do the talking.

Track. Ask the influencer to use tracking tags when possible, so you can measure her efforts. Be sure she also includes a link to your website!

Be patient. Influencer marketing takes time.

Be authentic. Influencer marketing works because it’s a way to leverage a trusted voice. Don’t compromise that trust by inserting marketing messages where they're not welcome.

Why Art Directors Should Never Overrule Copywriters

Adman Bill Bernbach is credited with first teaming art directors and copywriters. The idea spread rapidly across ad agencies everywhere, because it inspired terrific work.

Art director/copywriter teams produce solid work when the members are coequals. 

But when one or the other dominates, the work often fails.

I'll give you an example.

I recently submitted a direct mail package to an agency. The package is meant to convert military officers into association members.

With the account team's initial okay, I took the classic direct-mail marketer's approach: sell a bundle of tangible benefits that the research shows are the benefits most valued by the target audience.

In this case, the bundle included such benefits as free career consulting, free resume-writing, free financial planning, interest-free loans, and a monthly magazine full of expert advice about retirement planning, child-rearing, healthy living, vacation planning, and similar "lifestyle" topics. 

I wrote a four-page letter building up those benefits and "asking for the order."

After two drafts, the art director insisted we scrap the package and begin again.

His view was:

• You shouldn't tell stories. You should write short and just list every benefit the association offers in two pages. "Military officers are trained to take orders. Just order them to join the association," he said.
  
  
• You should sell lobbying. The whole reason to pay dues is to underwrite lobbying by the association, he said. "Military officers know more about lobbying than the people on Capitol Hill."
  
  
• You should downplay the magazine. "Nobody reads the magazine."

The new direct mail package he ordered up, I predict, will bomb. 

Big time.

The art director's copy direction discounts nearly everything I know about association marketing, association membership, direct marketing, direct-mail copywriting, marketing research, military officers, and human nature. 

It also suggests he doesn't read, he has never joined an association, and he doesn't know much about military officers―or sales, influence, or human nature.

That's not teamwork. 

When the art director wins, the copywriter loses.

So does the client.

(The same goes the other way round.)

So how do you sell association memberships? It's not by selling lobbying. That's "Inside the Beltway" stuff. Instead:

You offer prospects help. People need help. They need help finding jobs, meeting employers, managing expenses, handling problems, staying up-to-date. Sell they ways you can help, and you'll attract new members.

You offer prospects savings. Life is expensive. People want to save time and money, avoid risk, and keep hassles to a minimum. Sell the ways you can save them time and money, and spare them risk and hassles, and you'll convert them.

You offer prospects community. Life can be lonely. People crave connections (it's why they join clubs and churches). Sell ways you can connect them―meetings, trade shows, online groups, webinars, magazines, newsletters, podcasts, videos and directories―and you'll win them over.

How to Draw a Crowd

Drawing attendees to events remains producers' runaway biggest challenge, as Sam Lippman's latest ECEF Pulse proves.

Six in 10 producers name attendance acquisition their Number 1 challenge, according to the study, while numerical event attendance has declined three straight years in a row.

That's a pity, because drawing a crowd ain't rocket science. The formula goes as follows:

Step 1. Build an evergreen e-list by promoting your event year-round. Use e-mail marketing and social media. Smother prospects with great content. Supplement those tactics with retargeting. And rent prospect lists, to be sure you're covering the universe.

Step 2. Mobilize your speakers, sponsors and exhibitors to help spread the word. Tap influencers to do the same. Make it easy for them to help you. If some resist, move on: there are more than enough enlightened ones out there to make a king-size dent in your universe.

Step 3. Telemarket VIPs. They merit a special touch. And roll out at the same time some targeted direct mail―attendee marketing's Old Faithful.

Step 4. Hire a decent agency. Attendance acquisition isn't a DYI project. If you want a recommendation, I have one.

You Can Thank Associations for National Days

July 6 is National Fried Chicken Day.

Marked merely to drive product sales—in this case, sales of chicken parts by fast-food restaurants—the hennish little holiday typifies most so-called "National Days."

National Days are PR stunts—or the vehicles thereof—that date back to the Roman Empire, when emperors declared micro holidays constantly, in order to keep the bread-and-circus-loving citizens of Rome satisfied.

Lupercalia, for example, was a micro holiday marked every February 15th. The Romans would celebrate the day by sacrificing goats, drinking lots of wine, and parading around in the nude, in hopes of banishing evil spirits.

We moderns prefer National Days that honor stuff we can buy: consumer goods like almonds, bourbon, cupcakes, eggs, hot dogs, pancakes, spreadsheets, towels, tubas, and underpants.

As of 2017, association marketers have spawned over 1,200 of this sell-ebrations, according to the National Days Calendar.

To apply for your own National Day, all you need do is submit it to the keepers of the Calendar.

"The buildup annually to a National Day is great," the application states. "News stories, increase in product sales, top of mind awareness and much more can be generated annually."

Great, that is, provided you're not a chicken.

How to Acquire High-Value Attendees

Trade Show News Network asked five marketers how they'd go about attracting "high-value" attendees―influencers―to an event. They advised:

First, identify the influencers. Use markers like travel distance, length of stay, team size, job function, budget, track record, and social media footprint. While spend would be the most telling sign, it's impossible to determine, except anecdotally.

Target young guns. They're the next-gen buyers who assure an event's vibrancy and longevity. They may not display the signs of veteran influencers, but they're critical to your event's success.

Package and promote personalized perks. Provide free or reduced registration, airport transportation, express entry, care packages, onsite concierge services, private meetups, exclusive lounges, free tickets to local attractions, etc. Use big data to personalize influencers' pre- and at-show experiences, but never make anyone feel "stalked."

Have great events. Offer the right mix of exhibitors and convenient show hours. Use event tech to help influencers and exhibitors connect on site, and don't get hung up on appearing "democratic." Break a few rules to make influencers feel appreciated.

Show your appreciation. Send a gift after the event, and celebrate influencers' presence in your blog and other digital properties. Ask exhibitors to do the same. Influencers will return to your event―and draw others, as well.

TSNN interviewed Marlys Arnold, ImageSpecialist; Terence Donnelly, Experient; Ravi Kiran, Dazzletoday; Megan Powers, EventCollab; Walter Winn, Feathr.

BONUS TIP: Reach out and touch influencers. Use pre-show telemarketing to cut through the digital clutter. And I don't mean placing cheesy robo-calls. Orchestrate a high-end, B2B outbound campaign, to assure influencers their time's well spent at your event. Consider both pre- and post-show "courtesy" calls.

Whistling Past the Graveyard

M&A strategist Denzil Rankine told attendees of UFI's European Conference in April the compound annual growth rate of the "core product of exhibitions"—namely, floor space—is limping along at a mere 2%.

Inflation will eat that—and more—for breakfast.

When you consider how complacent most concrete-peddling association show organizers are, the best you can say is they're "whistling past the graveyard."

The idiom has two meanings, one positive, one negative.

"Whistling past the graveyard" can mean you're displaying nonchalance in the face of danger.

Or it can mean you're clueless.

Whichever's the case, associations need to find new revenue streams to shore up concrete sales.

They can't just hope shows will return to vitality by themselves, the economy will boom, or that "Millennials will attend when they get jobs."

Unkind Cuts

A telling statistic lies deep within CEIR’s new report, Cost to Attract Attendees.

It could in part explain why association-owned shows have recently seen a falloff in attendance, exhibits and income.

Association organizers, according to the report, have cut their marketing spend during the past four years.

To learn more, read my post on CEIR's new blog, Event.

Fat, Dumb and Happy. But How Long?

Complacency—the silent business killer—might finally do in associations.

They've been in free fall since the Great Recession, shedding people and programs left and right, as they watch the membership pool evaporate.

It may be only years until they go the way of pay phones, folding maps, and dot matrix printers.

Association executives' self-interest may be the cause of the failure ("No matter the cost, let's preserve my bloated compensation"). Or perhaps it's the fault of hidebound boards.

Whatever the cause, one place that complacency shines is member on-boarding.

A case in point.

Precisely one month ago today, I joined American Society of Association Executives. Since then, I have received nothing from ASAE but for two lame auto-responses confirming my $470 payment.

Do I feel buyer's remorse? You betcha. I wonder:

• Does anyone inside ASAE even know I'm a member? 
• Will I ever be contacted before I receive a renewal invoice in 12 months? 
• Will I derive a single benefit from ASAE, or are my dues merely a charitable donation? 
• Why did I ever part with my money? 
• What am I missing? 

Okay, maybe I'm naive.

In The End of Membership As We Know It, Sarah Sladek writes, “For hundreds of years association memberships have been cut from the same cloth. With few exceptions, people paid dues once a year for access to a full year’s worth of membership."

So maybe my dues payment was simply a toll.

If it was, I've taken the bridge to nowhere.

"Scrappy" for-profits know there are two milestones a new customer must reach:

• She must sign up for the product. 
• She must achieve her first success with the product. 

Customer churn occurs when the second milestone is never reached. To minimize churn, for-profits focus on on-boarding. For example:

• Xero asks new customers to watch a "getting started" video when they sign up 
• PropserWorks mails new customers a handwritten note 
• Trill puts cards on its on-boarding website that explain how its product works 
• Etsy provides a "progress meter" for new customers setting up a shop 
• Dropbox helps you upload your first file 

It may be too late for association marketers to up their game by mimicking their for-profit peers.

But should they at least feel an urge to learn new tricks, I'd recommend signing up with Chris Brogan.

Meanwhile, I'll work on getting my dues refunded.

Yesterday

Does your meeting need a chief experience officer?

Samantha Whitehorne answers yes in Associations Now, and identifies three roles for the CXO:

• Attendee advocate. The exec who spots and fixes "small mistakes that could frustrate attendees."


• Listener-in-chief. The exec who studies live audience feedback and recommends adjustments in real time.


• Brand guru. The exec who polices branding before, during and after the event.

To Whitehorne's list of duties, I'd add:

• Guardian of truth. The exec who goads planners to up their game.

Want the truth? Attendees have zero tolerance for mediocrity.

Salesforce.com proves that fact in its new study, State of the Connected Customer:

• 80% of B2B customers say they expect real-time response
• 75% say they expect providers to anticipate their wants
• 70% say technology makes it easy to take their business elsewhere
• 66% say they'll abandon you if treated like a number

It's easy for planners to pine for yesterday, when the audiences were pliant; the competitors, pipsqueaks; the margins, porcine. But today's audiences want more.

"Excellence, quality and good should be earned words, attributed by others to us, not proclaimed by us about ourselves," Disney animator Ed Catmull says in Creativity, Inc.

The time is now to appoint a CXO for your event.

Indeed, it was yesterday.

Can You Dig Out of the Hole?

If you find yourself in a hole, the first thing to do is stop digging.

— Will Rogers

A new survey by the Association Research Board shows most association executives lack urgency and direction in their search for non-dues revenue.

The survey found only one in three association executives is “very committed” to tapping new non-dues revenue streams in 2017; the rest are only “somewhat committed” or “not committed.”

It also found one in four executives never discusses non-dues revenue-generation with her board.

While one in two association executives tapped a new revenue stream in 2016, the survey says, only one in four describes her revenue-generating activities as “highly successful.”

Association membership and dues revenue continue to decline year over year. So why do most association executives give non-dues revenue-generation so little priority?

Don't they see the only other way to dig out of the hole is to trim expenses—and members' benefits?

Journalist Michael Hart recently hosted a webinar exploring some alternative ways out of the hole.

Take a peek, if you're interested.

Income Crisis Worries Associations

A UXB lies buried in Naylor's newly released annual study, 2016 Association Adviser Communications Benchmarking Report.

The study finds 54% of association execs think their inability to generate non-dues revenue from communications activities is a serious or significant problem, up from 11% only a year ago.

Most trade and professional associations rely on non-dues revenue to operate. 

According to ASAE, 59% of trade associations' revenue is non-dues revenue; and 66% of professional associations' revenue is non-dues revenue.

If Naylor's study is correct, associations may be facing, if not an existential crisis, a financial one.

POSTSCRIPT: It's time for associations to quit sitting on their assets (pun intended):

• Marketing and membership lists can be profitably rented
• Event content can be profitably livestreamed
• Webinars can be profitably packaged from publications
• Event sponsorships can be profitably sold to "nonendemic" sponsors

Outside the Lines

Companies aren’t looking to sponsor events, they’re looking for marketing opportunities.

Ed Lord

Event producers are lousy, on the whole, at designing 21st century sponsorships, and at helping sponsors activate them.

Far too often, they pitch sponsorships as if they were seeking the charitable funds necessary to defray operating costs. And just as often they vamoose after the sale, leaving sponsors feeling like castaways.

But sponsors don't want to be funders; they want to be thought leaders. And sponsors don't want to blend into the wallpaper; they want to be integral to the attendee experience.

The good news: one in two event producers wants to improve, according to research by GES. "They're willing to take a look at new opportunities that allow sponsors to customize the relationships they have with eventers—resulting in a win-win-win connection," says EVP David Saef.

Event producers who are delivering win-win-win connections are coloring outside the lines—some outside their industries; others, outside their venues.

Live Nation, for example, wrapped a sponsorship with Hertz around attendee hospitality and privilege.

Live Nation partnered with Hertz to enable concertgoers to rent cars when they bought concert tickets on line. Live Nation then cordoned off the parking spots in front of each concert venue—the best ones of all—for exclusive use by Hertz rental customers. The company also allowed the customers to go backstage to meet the performers.

Wound Ostemy and Continence Nurses Society created a 21st century sponsorship for device manufacturer ConvaTec by leveraging event content.

The society partnered with ConvaTec to livestream its annual conference to nurses unable to attend the face-to-face event. An average of 150 nurses attended each livestreamed conference session, generating brand awareness and leads for ConvaTec outside the venue.

Cash Cow

Event producers are gaga over a cash cow who never stops lactating.

It's the broadcast technology known as live-streaming.

American Association of Occupational Health Nurses exemplifies those bullish producers.

AAOHN wanted to engage the 80% of members unable to travel to its 2016 annual conference, says David McMillan of PCMA. So it live-streamed the content, charging the same price for the virtual as the face-to-face experience. Sixty members ponied up the $500. Better yet, a sponsor paid $25,000 for the right to hand out free tickets to customers.

With more footage in the can, AAOHN is "sitting on a stockpile of additional educational content and potential revenue," McMillan says.

But live-streaming does more than immediately monetize events; it publicizes them.

Live-streaming "operates far beyond the traditional broadcasting model," says Tom Owlerton on CMO.com. 

"At its best, live-streaming helps brands go from storytelling to storyliving; they can broadcast behind-the-scenes at big, topical events to share footage that people wouldn’t otherwise get to experience first-hand."

Live-streaming from events, due to the buzz it creates through social media and word of mouth, "can create a huge impact."

The kind that converts to moo-lah.