Don't Just Do Trade Shows. Do Trade Shows Right.

Today's post was contributed by Margit Weisgal, author of Show and Sell: 133 Business-Building Ways to Promote Your Trade Show Exhibit. Margit writes for The Baltimore Sun on Baby Boomers' issues and interests.

When it comes to finding and interacting with a qualified audience, trade shows continue to be at the top of the list. 

Trade shows are the only place where you can customize your marketing message to fit the person in front of you (all the technologies out there still put prospects in groups); and the only place where you can create impressions that last longer than a few seconds.

But (and there’s always a "but"), trade shows have to be done right. 

Doing it "right" means training your staff to ask questions. Why? Because how they interact with visitors is very different from any other conversation they have.

Booth staff should always ask visitors questions before pitching them. Who are you? What do you do for your company? What brought you to the show? To our booth? What’s your agenda for the show?

Only when you understand what’s in it for them, can you be memorable, by positioning your response in terms of visitors' needs.

We do business with people we like, trust, and respect. That only happens when you listen first and talk later. And that’s doing it right.

Disruption is for Idiots

Technology journalist Michelle Bruno's most recent article, "What Disruption Really Looks Like," prompted me to phone her. 

In the course of our conversation, she asked me why tech company executives—disruption's tireless cheerleaders—so often rest on their laurels.

In my answer, I fell back on one of my favorite words, hidebound.

Tech company execs who succeed, with few exceptions, turn hidebound; and their standpatism leaves their companies exposed.

Hidebound is often applied to larger-than-life figures of military history.

Major General Ambrose Burnside, a West Point-trained insider, was one.

In December 1862, he caused 13,000 casualties in one day, when he threw his troops against Robert E. Lee's entrenched Confederates in two assaults at Fredericksburg.

Burnside wasn't an idiot. He simply assumed he could use tactics that had worked for his century's greatest soldier, Napoleon. But Napoleon's soldiers faced smoothbore muskets, not rifles.

Too bad he wasn't an idiot.

Like all West Point insiders of his day, Burnside was blind to the effect of a disruptive change in technology.

Idiot comes from the Latin word idiota, an "outsider."

Disruption takes an idiot: an outsider unschooled in the assumptions, unversed in the tactics, and unacquainted with the rules, the business models, and even the names of the players.

The insiders are all hidebound.

Disclosure: The hero of Michelle Bruno's extraordinary story is my employer.

Your Event is Either an Experience or a Waste of Time

While they puzzle over details, many event organizers never grasp the key to a satisfactory event.

It has to deliver an experience.

In the same way a restaurant is not about food, an event's not about tables, chairs, booths, badges, busses, signs or even speakers.

An event is about an experience.

Restaurateur Danny Meyer says the restaurant's job isn't to serve food.

It's to create an experience of wellbeing: to instill in each patron the sense that "when we were delivering that product, we were on your side."

Delivering an experience justifies the patron's expenditure—not of money, but of time—Meyer says. "When they leave, are they going to say, 'That was a good use of my time?'"

"The most precious resource we all have is time," Steve Jobs once told a reporter.

Are you delivering an experience, or wasting your attendees' time?

A Thing of Beauty

What's more important In marketing emails, copy or design?

In a new report on email marketing from the Center for Exhibition Industry Research, digital strategist Jason Falls answers the question—categorically.

It's copy.

"Nothing makes an email more powerful than expertly written copy," Falls writes.

"Catching the recipient’s attention, taking them on a quick journey, and making them believe that more than anything they have to take the action you want them to take and take it right now, is a thing of beauty."

Falls quotes Derek Halpern, a fellow digital guru who "swears by text-only emails."

“I’ve experimented with both simple text and fancy HTML," Halpern says, "and in all my experience, simple text generates the best results."

Greening Your Event: The Attendee Experience

Part 3 of of 3-part series

Today's guest post was contributed by Cara Unterkofler. She is Director of Sustainable Event Programs at Greenview.

While it’s true the majority of your event’s carbon footprint is generated by things your attendees will never see, there are many additional practices that will affect your attendees' experience—and how they evaluate your brand.

According to GreenBiz, more than 80 percent of a typical company’s market valuation today is intangible, up from only 18 percent in 1975. 

That means the cheesy give-aways, the absence of recycling bins, and the over-abundance of unnecessary printing are sending your attendees a message about your brand, and affecting your organization's worth.

Likewise, seeing that you printed all your materials on FSC-certified paper; that you planted a tree for every attendee (to offset emissions and rebuild ecosystems); and that you provided a menu of seasonal, healthy foods also sends attendees a message: your organization is progressive and mindful, and is leading the way toward a community worth being part of.

Greening Your Event: The Venue

Part 2 of of 3-part series

Today's guest post was contributed by Cara Unterkofler. She is Director of Sustainable Event Programs at Greenview.

If selecting your destination is the most important sustainability decision you'll make, the second most important sustainability decision concerns your hotel and venue partners, which in many cases are the same building. They comprise 70-90% of your event’s non-travel footprint.

To select an efficient and sustainable hotel or venue, you don’t need to brush up on energy efficiency and water conservation, or create a mile-long RFP no one has time to read. 

In the case of hotels, you can start by seeking out properties with reputable third-party ratings such as LEED or Green Key. Ask the hotel for a fact sheet on the its sustainability initiatives, so you can stay up-to-date on best practices. And ask what the property can offer your attendees. For example, Starwood Hotels can pre-enroll your room block in its “Make a Green Choice” program.

Greening Your Event: The Impact of Destination

Part 1 of a 3-part series

Today's guest post was contributed by Cara Unterkofler. She is Director of Sustainable Event Programs at Greenview.

The environmental impact of an event can be measured using various metrics. 

One popular metric is the event’s "carbon footprint."

The graph (representing a large citywide event with a substantial expo) shows that the largest contributor to an event’s carbon footprint is the fuel used by attendees to travel to the destination (fuel represents around 80%). And don’t forget there's freight being shipped along with them, representing another 5-15% of an event’s total carbon emissions.

This means you don’t have to understand carbon footprinting and the science of greenhouse gases and climate change to make a huge difference, when it comes to sustainability; nor go digital; nor figure out if your printer uses vegetable-based inks.

It simply means you need to select an event location that is close to attendees and, ideally, accessible by car or train. 

You’re likely already doing that, so keep it up and feel good that you’re not only increasing your odds of greater attendance, but having a positive effect on climate change from the comfort of your office.

What Do Gen Yers Want from Tradeshows?

Part 2 of a 2-part series

According to new research from Amsterdam RAI, organizers need to indulge Gen Yers, if they hope to attract them to tradeshows.

“Generation Y are used to getting exactly what they want," the RAI says. "They are conscious about world problems and love to have specific knowledge and skills that give them value in their networks. Gen Yers are children of a our visual culture and therefore love everything visual."

As a result, the RAI recommends organizers:

• Deliver collaborative experiences and know-how before, during and after the show.
• Be playful, hip and socially conscious when marketing.
• Invest in a strong visual identity.

What Do Gen Xers Want from Tradeshows?

Part 1 of a 2-part series

New psychographic research from Amsterdam RAI says organizers need to show Gen Xers a special brand of love to attract them to tradeshows.

“Generation Xers are very pragmatic when it comes to making decisions, mainly because they suffer the most from the current economic crisis,” the RAI says.

“They are not loyal if they can get a better deal somewhere else. They often have a cynical world view and are very conscious of media and marketing. Many of them are project parents, which describes the over-involvement when it comes to their children.”

As a result, the RAI recommends organizers:

• Rationalize Gen Xers' costs to participate and offer guaranties.
• Be transparent and play to Gen Xers' cynicism.
• Cater to Gen Xers' helicopter-parent lifestyles.

Why Event Planners Should Use Distinctive Imagery

Part 5 of a 5-part series on event design

Want your event to be memorable?

Use distinctive imagery.

According to neuroscience research, we pay attention to imagery that's novel and surprising.

Moreover, we recall images that are salient; we forget images that are common.

Thanks to Ron Graham of Freeman for providing this event-deisgn tip.

NOTE: I wrote this post in 2013, not imagining that two years later I'd be employed by Freeman. Wonders never cease. 

Why Event Planners Should Still Embrace Print

Part 4 of a 5-part series on event design

Like most forward-thinking businesspeople, event planners are going green.

They're systematically eliminating printed handouts—programs, floorplans, directories, catalogs, flyers, brochures and booklets—in favor of digital publications.

But planners should think twice.

According to neuroscience research, publications printed on paper strike a deeper emotional chord than digital publications, because they engage the brain's spatial memory.

So if you want a handout to create impact, print it on paper.

Digital does have one big advantage over print, however, when it comes to stirring emotions.

It can incorporate audio and video.

Thanks to Ron Graham of Freeman for providing this event-design tip.

NOTE: I wrote this post in 2013, not imagining that two years later I'd be employed by Freeman. Wonders never cease. 

Why Event Planners Should Consider Height

Part 3 of a 5-part series on event design

When planners assign rooms at an event, room length and width get all the attention.

But a room's third dimension should be given equal consideration.

According to neuroscience research, high ceilings promote creative and abstract thinking.

Low ceilings promote detail- and task-oriented thinking.

High ceilings also lure attendees to linger in a room.

Low ceilings do just the opposite.

Thanks to Ron Graham of Freeman for providing this event-design tip.

NOTE: I wrote this post in 2013, not imagining that two years later I'd be employed by Freeman. Wonders never cease. 

Why Event Planners Should Cut Choices

Part 2 of a 5-part series on event design

Choices have power over us.

Too many can cause us to crumble.

If you're offering attendees too wide an assortment—dozens of hotels, seminars, menu items, networking activities or after-parties—you're doing them a disservice.

It hardly matters attendees always say they want unlimited options.

According to neuroscience research, vast selection inhibits decisionmaking.

Cutting choices to three or four eliminates attendees' anxiety and helps them decide.

Thanks to Ron Graham of Freeman for providing this event-design tip.

NOTE: I wrote this post in 2013, not imagining that two years later I'd be employed by Freeman. Wonders never cease. 

Why Event Planners Should Be Nature-Lovers

Part 1 of a 5-part series on event design

The trade show decorator Freeman hopes to apply a decade's worth of discoveries in the field of neuroscience to event design. Freeman's Ron Graham shared with me some of the firm's background research.

"We can never have enough of nature," Thoreau wrote in Walden.

According to neuroscience research, environments rich in nature images reduce stress and improve concentration.

By incorporating imagery evocative of nature into events, planners can promote learning.


NOTE: I wrote this post in 2013, not imagining that two years later I'd be employed by Freeman. Wonders never cease. 

How to Succeed in Business without Really Spying

Ninjas were 16th century James Bonds who were tapped by their samurai masters for the dirty work of spying, sabotage and assassination.

Gary Shapiro, head of the Consumer Electronics Association, thinks ninjas created the die from which today's business winners are cast.

He draws out that comparison entertainingly in his new 250-page book Ninja Innovation: The Ten Killer Strategies of the World's Most Successful Businesses.

"Ninja innovation is my catch-all phrase for what it takes to succeed," Shapiro writes in the introduction. 

"You have to display the qualities of the ancient Japanese ninja, whose only purpose was to complete the job. He wasn't bound by precedent; he had to invent new ways."

In defining ninja innovation, Shapiro offers a quasi-memoir that might have been titled My Life in Consumer Electronics. 

The stories are fun and the major characters—including Bill Gates, Jeff Bezos, Mark Cuban and Mark Zuckerberg—mostly notable.

From the book we learn that business innovators, though not literally given to spying, like James Bond are particularly single-minded. They don't think twice about breaking the "rules of the game" to win.

Shapiro scatters among the lessons lengthy gripes about US immigration policy, government regulation and unions, leftovers from his first book, The Comeback.

But the fresh material—especially his inside look at lobbying and the history of the Consumer Electronics Show—makes Shapiro's new book worth reading.

In an interview, I asked him whether business success demands that you play the tough guy.

"Absolutely not," Shapiro replied. "In fact, that's a recipe for not being successful. Instead, you have to think like a ninja. You have to be clever, creative, and think outside the box. You have to set a goal and relentlessly pursue it. You have to have a plan and a strategy and you have to be focused."

How to Toot Your Horn at a Tradeshow

You can trumpet your message at a tradeshow if you know what the audience seeks, says exhibit marketing expert Mim Goldberg in an interview with eConnections.

Effective graphics draws the audience into your booth and "creates memorability and validity to follow up after the event," Goldberg says.

But to be effective, booth graphics must be simple and focused on the audience's needs.

"Consequently, knowing and understanding your target audience is necessary," Goldberg says.

Pinpointing solutions is smart. Money-savings. Time-savings. Better productivity.

Illustrating big ideas is not. A booth that tries too hard to will be ignored or forgotten. "You can always tell if an [ad] agency has done the graphics for a show because they look like blown-up ads," Goldberg says.

But booth graphics alone aren't enough. "Verbal messaging and some form of interaction are necessary," Goldberg says.

"For example, if your company’s message is saving money, have graphics, discuss how your company can do this and, if possible, have a product that can demonstrate how this may occur."

CBS Earns a Black Eye

The acerbic well of public trust has been further poisoned.

Last month, CBS executives ordered subsidiary CNET to pull a product from consideration for a "Best of CES" award at the Consumer Electronics Show.

CNET was under contract with the Consumer Electronics Association to judge the competition.

But the executives at CBS didn't like the fact that CNET wanted to give the award to "Hopper," a new product that lets Dish TV subscribers skip commercials. (CBS, in fact, has sued Dish to stop the sale of Hopper.)

“I can never recall any major media company, much less a top-tier First Amendment protector like CBS, publicly mandating an editorial decision based on business interests,” writes Gary Shapiro, CEO of the Consumer Electronics Association, in USA Today.

The decision has destroyed CBS' reputation overnight, Shapiro says.

"CBS, once called the Tiffany network, will never be viewed again as pristine," he writes.

The CBS executives have earned a spot on the Wall of Shame alongside Lance Armstrong, Kenneth Lay, Bernie Madoff and Jack Abramoff.

They've also made marketers' jobs a little harder by adding to the "trust deficit" and strengthening customers' skepticism.

To find an antidote, read my free white paper, Path of Persuasion.

5 Newsletter Must-Haves

Promoting an event?

Digital marketer Juli Cummins, writing for Innovation Insider, says these five features should be included in your next newsletter:

Videos. Videos are smart because they're easy to share and watch on mobile devices. Including one on how to use your Website can boost registrations.

QR codes. QR codes drive readers to videos, Websites, photos and other content you can't include in the newsletter.

Personalization. You can boost readership by segmenting your list. Segment attendees by category, interests or preferences and blast targeted newsletters.

Special deals. Reward readers with newsletter exclusives like gift cards and discounts.

Short cuts. Devote a chunk of your newsletter to Web links to useful info. Include a single sign-on link that lets readers register without entering a username and password.

You Say You Want a Revolution?

Then get ready.

It's called NFC.
 
It will change the way attendees discover content at events.

NFC (the acronym for "Near Field Communication") is a form of short-range wireless that bridges the gap between the real and virtual worlds.

The technology allows anyone with an NFC-ready mobile phone or tablet to access content by touching the device to a comparable one—or to a "smart poster."

Thanks to the manufacturers, nearly one-third of new phones are NFC-ready right now. Two years hence, all will be.

With NFC, attendees will be able to touch salespeople's phones and instantly download anything now delivered on line. Videos. PowerPoint slides. Flyers. White papers. Discount coupons. You name it.

Salespeople not around? No worries. Attendees can do the same thing by touching a smart poster.

But wait, there's more.
 
Provided the nearest cash register is NFC-ready, attendees will be able to pay for purchases with a touch of their phones.

The revolution NFC will usher in isn't pie in the sky.

It's underway as we speak.

EXPO Magazine has said NFC "will change the face-to-face landscape."

Learn why "NFC will disrupt how things are done."

Social Media Groupies Should Face Up to Facts

All those overeager riders on the social media bandwagon are bozos on a bus, according to The Face-to-Face Book (forthcoming from Free Press).


Authors Ed Keller and Brad Fay argue that social media marketing simply represents another gold rush, as temporary and thoughtless as tulip mania.


And while credulous marketers go on a fool's errand, the authors contend, "the largest social gold mine is literally right beneath our noses."


They're referring, of course, to word-of-mouth conversations.


In the book, Keller and Fay present research showing that over 90 percent of "true interpersonal influence" results from face-to-face.


"Social media is big and growing, but it is still dwarfed by the analog world in which people live and interact," they write.


Marketers who place their bets on social media "to chase a dream" will wind up big losers.


The authors offer Pepsi as an example.


In early 2010, PepsiCo slashed its traditional media spend to place its bet on social media.


But the company's wager "did not come close to achieving the pay dirt it intended."


Twelve months later, Diet Coke surpassed Pepsi as the Number Two soft drink (Coke is Number One) and PepsiCo returned to spending big on traditional media.


PepsiCo bought the social media hype at its own expense.


"Pepsi does in fact sell soft drinks because of social interactions, but not necessarily because of online interactions," the authors write.  "In virtually every decision we make, every one of us is influenced by other people, mostly the people we spend time with in the 'real world.'"