Banking on Brevity

The secret of a good sermon is to have a good beginning and
a good ending; and to have the two as close together as possible.

― George Burns

New-media company Axios, launched in January by former Politico staffers, intends to distinguish itself among the legions of online newsletters by "writing short."

There's a lesson in this for business bloggers, egged on by experts to blather for SEO's sake.

“Journalists are writing for journalists. That’s the biggest problem in media right now,” says Axios co-founder Jim VandeHei. “People don’t want the pieces we’re writing. They’re too damn long.”

Ad-free for now, Axios will generate revenue eventually through $10,000 subscriptions, the founders hope.

"Smart brevity" is the key to attracting those subscribers. The newsletter's website describes the idea:

If you think about your evolving habits for consuming news and information, you realize you have less time, and a shorter attention span. Our content, our ads and our platforms are designed specifically to adjust to these new habits and demands. We aim to make the experience more substantive and meaningful—and therefore more valuable. When we pull this off, it will free people up to spend time on content truly WORTHY of their time, on our platform or elsewhere.

Axios, you might guess, is Greek for "worthy." By writing short, VandeHei plans to steer clear of the "crap trap"―the dead end publishers turn onto when they forget readers come first.

Businesses Need to Avoid Schlocky Content

Erik Deckers contributed today's post. Eric is the president of Pro Blog Service, a content marketing agency with clients throughout the US. He is also the co-author of Branding Yourself and No Bullshit Social Media. He has been blogging since 1997, and has been a newspaper humor columnist for over 20 years. Erik was recently writer-in-residence at the Jack Kerouac House in Orlando.

A couple years ago, when Buzzfeed and Upworthy first started making a digital splash, we all saw the headlines on Facebook.

17 Life-Changing Travel Hacks: #14 Will Take Your Breath Away

12 Super Foods That Will Make Your Jaw Drop 

87 Photos of Cute Baby Pets That Will Give You All The Feels. #63 Will MELT YOUR FACE OFF! (Slideshow) 

Most people soon blocked the two "news" sites from their Facebook streams, and now Facebook has even begun looking for ways to block all Buzzfeed-like headlines from their news feeds.

Can I get a 'hallelujah?'

But that doesn't mean you can escape them completely. There's still Twitter and even LinkedIn, where some people share this dreck.

The problem with it is, it's still popular, and still gets traffic, which means people think it's okay to do. And if people think it's okay to do, I'm worried businesses will begin to adopt this kind of writing. They're already well on their way with schlocky content and Buzzfeed-like headlines.

It's Some of the Worst Writing Ever

I've read some pretty bad writing in my day, but Buzzfeed and Upworthy have been some of the worst-written content I've ever had the misfortune of looking at.

And I say that as someone who read the Star Trek/X-Men crossover book.

Imagine an article composed entirely of 18 full-motion GIFs and their 5-word captions, and you have an idea for some of the things that pass as "writing" on these websites.

I had never actually seen someone use "(lol)" in journalistic writing until I read some Buzzfeed articles while researching this post. I'm waiting for them to punctuate their sentences with some damn emojis!

Now I'm sure your business' blog is not going to have anything as terrible and soul-crushing as a Buzzfeed "18 Times 'The Walking Dead' Referenced 'Saved By The Bell'" (not a real article), but that doesn't mean businesses haven't put out schlocky business writing before.

Here are a few ways you can avoid schlocky content for your own writing.

Get GOOD writers. Writing may be a skill we all learned in school, but don't assume everyone can write. Everyone who played a recorder in middle school music isn't in the symphony. Everyone who played softball in gym class isn't a professional ball player. So don't assume that everyone who can string two sentences together is magically a good writer.

If you want good content on your website, get good writers. Get people who are passionate about the written language. Get people who understand the importance and gravitas of language, and would never add "(lol)" to a professional article. Find employees who love to write as a hobby. Better yet, hire or outsource to a professional writer. These are the people who will make your content amazing, and attract people's attention.

Keep list posts to a minimum. I'm a big fan of list posts, because I know it brings in readers, often more readers than my "normal headline" posts. But that doesn't mean I'm going to make every article I write a list post. If I limit those to only once every 8, 10 or 12 blog posts, they have a more dramatic impact.

Remember, "if everyone is special, then nobody is special." So don't overdo it on the special content that people clamor for, or you'll dilute its effectiveness.

Avoid 101-level content. Content marketing has been around for many years, but I'm still seeing basic "Five Secrets to Content Marketing" articles that still include "write good content" as a "secret." You can find the same five secrets on thousands of marketing blogs, and they all say the same damn thing. No one has said anything new on this subject in years.

You're going to run into the same thing in your industry. So many companies will try to be thought leaders that they'll publish the same basic content as everyone else. That means everyone will only cover the basics and never really say anything new or of any consequence. Talk about new regulations. Respond to other blogs or trade media articles. Tell success stories about your clients. Just don't try to educate people like it's their first day at work. That's been done to death.

Dive deep into a subject. I've often said, if you want to blog about a large, generic topic like "marketing," you'll run out of things to say in three weeks. But if you write about something specific like "content marketing for the manufacturing industry," you'll never run out of things to talk about.

Use your blog to explore your industry and your specific niche. Your blog is an opportunity to establish you and/or your company as an industry expert and a thought leader. You're not going to do that by only scratching the surface of your field and writing 101-level content. Get deep into your subject, explore the nuances, and talk a lot of inside baseball.

Businesses that truly want to have an impact on their industry, and want to reach their customers effectively, need to avoid being a Buzzfeed-like source of information. Skip the easy, low-hanging fruit of list posts and animated GIF stories; there are hundreds of other writers already plucking at it. Hire some real writers who have a respect for language, as well as their readers. And sink your teeth into your topics and explore them the way the schlock writers would never dream of doing.

This is the best way to make your blog and your content marketing campaign be a true success. And you can do it all without a single cat GIF.

15 Ways to Write Headlines When You Can't Write to Save Your Life

If the headline doesn’t stop people, the copy might as well be written in Greek.

—John Caples

Q. Where, besides the copywriter's over-caffeinated brain, do eye-stopping headlines come from?

A. The copywriter's under-rated bag of tricks. 

In Content Marketer, copywriter Josue Valles opens his bag of tricks—15 in all—for inspection. Here they are:

1. Steal ideas from clickbait sites like BuzzFeed
2. Lean on "psychological triggers"—specific numbers or razor-sharp benefits ("Reduce payroll 23% by automating absence management")
3. Promise super-fast results
4. Enter keywords into Google and steal ideas from the organic search results 
5. Use proven words (here's a list)
6. Use Portent’s Content Idea Generator
7. Steal words and phrases people frequently use to ask questions on Quora
8. Enter keywords into BuzzSumo and steal ideas from the search results
9. Include the name of a big brand in your headline ("Richard Branson's 15 Hacks for Punctuality")
10. Test the emotive power of your headline with Advanced Marketing Institute's EMVHA
11. Test the responsiveness of your headline with Twitter and Facebook (use an A/B test)
12. Leverage the power of an image
13. Steal ideas from newsletters 
14. Evoke curiosity (hint: use Linkbait Generator)
15. Steal ideas from HARO searches

Bob James' Bonus Hack: Steal this book.

Garbage In, Garbage Out

New research appearing in the International Journal of Business Administration suggests junk content consumption lowers the quality of your writing.

Sixty-five adults participated in the study.

They provided the researchers writing samples and reports of the time spent reading various books, newspapers and websites.

Using an algorithmic tool, the researchers compared the quality of participants' writing samples to samples taken from the books, newspapers and websites the participants most read.

The comparisons show a strong correlation between reading and writing skills: people who read more complex stories have more complex writing, and vice versa.

The researchers blamed junk peddlers like Reddit and Tumblr for participants' worst writing habits.

Consumption of content rife with jargon, slang and shorthand threatens an adult's ability to compose complex sentences.

Neuroanatomy is also to blame.

"Neuroanatomy may predispose even adults to mimicry and synchrony with the language they routinely encounter in their reading, directly impacting their writing," the researchers say.

Or as Ludwig Feuerbach once said, "You are what you eat."

The researchers prescribe heavy doses of literary fiction and academic journals to counteract the effects of emojis, memes, tweets and listicles on writing skill.

The Blog as a PR Tool

Master marketer Edward Segal contributed today's post. Edward helps organizations generate publicity about their activities and shows leaders, staff and members how to deliver effective presentations.

A blog is a fast and easy PR tool you can use to promote your knowledge and expertise to a wide audience.

But like other PR tools, blogs should be used for specific reasons and with the hope of achieving particular results. Writing a blog for the sake of seeing your name on the screen is not publicity. It's vanity. Just like issuing a news release when you have nothing to say, a “content-free” blog does little to establish or enhance a positive reputation for you or your company.

Here are some tips for blogging the right way and for the right reasons:

• Create a comprehensive list of your knowledge, expertise, or services. Then prioritize the topics that are most important to you and write what you know about.

• Follow the blog posts of others to see what they have to say on the topics you want to write about. Instead of simply repeating that they’ve already said, find something new or interesting to write about the matter. Posting new and original material will help you stand out from the crowd. Unless, of course, you are more interested in being an echo chamber instead of a fresh voice.

• Depending on the blogging platform you choose to you, you can have a big say in deciding how large or small you’d like your potential audience to be. If you think bigger will be better, and then include a link to your blog on your Web site, social media platforms, e-mail signature, etc.

• Decide how much feedback, if any, you want from your audience. While encouraging dialog among followers of your blog can lead to a larger audience, you also run the risk of losing control of the nature and focus of the content. This is not a bad thing if you want to build an online community, but it could also be frustrating if you think “your” blog has been hijacked by others.

• Plan your blogging activities as if they were like any other important part of your marketing activity. Because they are!

• Experiment with different blogging formats (e.g., word-based versus video-based) before making a final decision about the kind of blog you want to do. If you are more comfortable in front of a keyboard instead of a camera, then launching a YouTube-based blog will not be best for you. How you blog will dictate the platform you should employ.

• If you already have an established reputation, reinforce that image with appropriate blog posts. If you are just starting out in business and have no brand, think long and hard about what you want people to know and think about you. Then take steps to ensure that the content you post does not stray from that desired reputation.

• Keep current on trends and developments in your industry, profession, or areas of expertise. To receive the latest news, set up Google Alerts for key words, phrases and topics you want to follow.

• After you’ve had an opportunity to try your hand with blogging, have an honest conversation with yourself about the experience. Does blogging make sense for you? Is it something that you really want to continue doing, or has it becomes a drag? Every PR activity should be done for the right reasons. Don’t let your blog become a slog.

Should You Blog When You're Tiny?

You're never too tiny to blog, says blogger Lindsay Kolowich.

"Some of the most dramatic successes we've seen with blogging come from businesses in niche industries," she says.

Kolowich points to the success of tiny Conversant Bio.

The firm boosted leads seven times in 10 months by publishing six posts a month.

When it comes to blogging, the burning question isn't should, but how.

Conversant Bio found the secret to blogging success when it quit being a supplier and became a thought leader.

Instead of publishing hackneyed posts like "10 Benefits of a Tissue Sample for Research," the firm published posts about trends in cancer research.

The posts pulled prospects because they included keywords pharma researchers use when they Google—and not by accident.

Before writing any post, the firm learned the keywords prospects Google by asking cancer researchers. Its writers then created posts that included one or more keywords in the title, subheads, body and meta-tags.

Within 10 months of starting its blog, Conversant Bio saw visits swell to 34,000 a month (70% as a result of Google searches).

The firm turned readers into leads by offering them e-books based on the blog posts.

Conversant Bio's chief commercial officer anticipates a 14,500% ROI in the effort in three years.

Potpourri

Concise writing achieves communication in pure form.

So it's considerate on his 207th birthday to celebrate Edgar Allen Poe's "one-sitting rule" of writing.

In "The Philosophy of Composition," Poe extols brevity for the effect it creates.

"If any literary work is too long to be read at one sitting, we must be content to dispense with the immensely important effect derivable from unity of impression—for, if two sittings be required, the affairs of the world interfere, and every thing like totality is at once destroyed."

Long-windedness deprives a piece "of the vastly important artistic element, totality, or unity, of effect," Poe says.

"It appears evident, then, that there is a distinct limit, as regards length, to all works of literary art—the limit of a single sitting."

Using the right tools are just as important, Poe insists in "How to Write a Blackwood Article."

"In the first place, your writer of intensities must have very black ink, and a very big pen, with a very blunt nib. No individual, of however great genius, ever wrote without a good pen a good article."

The Dirty Little Secrets of a Technical Writer

Technology journalist Michelle Bruno contributed today's post. She covers technology and face-to-face meetings in her weekly newsletter, Event Tech Brief.

One might marvel at how I, someone who literally cannot navigate the remote controls of the television set, can write about computer networks and software. It’s really very simple.

The first thing I do when confronted with a particularly complex project is avoid panic. I know now there will be a point at which everything makes sense. It’s just a matter of time.

If the client has not given me source materials, which is rare, I create my own library of research—pulling from Google Scholar or scientific journals and magazines accessed from the library of a local college (a benefit of being an adjunct faculty member).

Almost always, I print the resource materials out on paper and highlight them with a colored marker. As I scan, I begin to formulate an outline in my head.

If I become blocked or overwhelmed, I take a nap.

No writer, even the most experienced, can know everything about everything. That’s why subject matter experts are my best friends. Most software engineers or network administrators are interested that I’m interested and indulge my curiosity.

No matter what I write, every word on the page is still a part of speech: noun, adjective, verb, adverb and so on. 

For example, network, cloud, and machine are nouns. Virtualize, orchestrate, and provision are verbs. It’s critical to get everything in the correct slot.

Structure is very important to me. Even in technical writing, I try to make sure every opening paragraph gives the reader a clue about what they will learn as they read on. 

Every paragraph I write has a topic sentence. If I start out with a list in the first paragraph, I make sure the explanatory paragraphs in the body are in the same order as the items in the list. 

While attempts to be humorous or ironic are normally ill advised in technical writing, I still try to be elegant and clever. Words are still my children and I try to present them in the best light possible.

When I’m not writing, I read. I look for structure and elegance even in the most technical of articles. It’s a blessing and a curse.

I edit as I write. Most of the time I spend more time on the opening paragraph than I do on the entire article. I can’t get comfortable until my direction for the piece is set.

When I finish a project, I deliver it to the client and never read it again for fear I might find a comma out of place or begin agonizing over a word choice.

Technical writers receive exactly zero feedback. Most of the time, my efforts aren’t even acknowledged (one reason I blog). So, to get some warm fuzzy, I share the paper with my husband, who always says, “How the hell do you write stuff like this? You can’t even turn on the TV set.” I just smile.

Postscript by Bob James: Want a weekly dose of wicked good insight?

Subscribe to Event Tech Brief. It's free, and nobody covers the beat better. 

Nobody.

Short Shorts

Who likes short shorts?

Short-form content has three advantages over long-form, says journalist and teacher Roy Peter Clark.

Power, wit and polish.

Short-form's brevity gives it power, as Seth Godin proves every day.

Brevity also lets writers be witty, as David Meerman Scott often proves.

And brevity lets writers polish words and expose their luster, as Dan Bailes does.

Among short-form gems, Clark includes the arresting (but oft-forgotten) photo caption.

Photo captions force readers to hit the brakes, says blogger Sean D'Souza, preventing them from "zooming madly from the start to the end" of your content.

Curiosity—our compulsion to "be right" and "be in the know"—compels us to slow down and read captions, D'Souza says.

We can't help ourselves.

24 Things You Should Never Say to a Welsh Woman

Why do lists lure more readers than other narrative modes?

Human cognition craves lists, says web analytics guru Neil Patel, citing studies by neuropsychologists of the brain's structure.

Our hunger for specificity drives us to click headlines that promise a list. 

What's more, reader-survey and test results show:

1. Headlines promising a numbered list are 71% more popular than headlines merely promising a list.
2. People value the clarity of headlines that promise a list.
3. Women like lists more than men.
4. Longer lists deliver greater reader satisfaction than short ones.
5. Odd-numbered lists outperform even-numbered ones.
6. The optimal number of items in a list is 25.

These results make lists "a content marketer’s go-to technique," Patel says.

But lists have a dark side.

Lists advance human misery, according to Right Life Project, promoting clutter, instant gratification and thoughtlessness.

As Zig Ziglar once said, "The person who dumps garbage into your mind will do you considerably more harm than the person who dumps garbage on your floor, because each load of mind garbage negatively impacts your possibilities and lowers your expectations."

The Danger in Dangling

And this news just in from TheAnimalRescueSite.com...

While Shooting This Video, A Homeless Dog Comes On Set And Literally Adopts The Singer!

A clear case of the "dangling" modifier.

A modifier dangles when it isn't pinned to the noun it's supposed to describe.

When Groucho dangles a modifier, audiences laugh ("I shot an elephant in my pajamas. How he got in my pajamas, I'll never know.").

When an unwitting writer does it, audiences scratch their heads:

• Before rebooting the computer, the power should be turned off.

• The employees were told they had been fired by HR.

• By inserting keywords into the text, statistics show that SEO improves.

• Though only 14 years old, the company made Han a developer.

• Having driven 20 years without an accident, the CEO welcomed Ruth onto the stage to receive the award.

Beware of those doggone dangling modifiers!

Evidence to the Contrary, Short is Sweet

Look and you'll find countless proofs of the advantages of long-form over short-form marketing content. 

For example:

• Tests by Hubspot confirm the long-established fact that Google rewards blog posts 2,500 or more words in length.

• Tests by Neil Patel prove posts of 1,500 or more words capture 68% more Tweets and 23% more Facebook likes than shorter ones.

• Tests by Buzzsumo show Facebook posts linked to long blog posts receive 40% more interactions than Facebook posts linked to short blog posts.

But I'll stick to my guns on the matter.

Gobs of evidence to the contrary, short-form beats long-form, at least in the long haul.

As Don Peppers says, marketing content should be snackable.

"The more frictionless it is to digest your content, the more your customers are likely to rely on it," Peppers says.

A single lesson from history, I'd argue, proves my point:

• In 1863, at the dedication ceremony for the national cemetery at Gettysburg, Secretary of State Edward Everett delivered a 13,607-word address to the crowd. 

• Immediately following Everett, President Lincoln delivered a 272-word address.

You know the rest.

It's history.

3 Words You Should Never Ever Use

We reward disruptors like Uber and Airbnb for obliterating needless stuff.

You can reward audiences by eliminating these three needless words from your writing.

That

Writers too often use “that” without purpose. Whenever you use the word, ask yourself whether you can ditch it; chances are, you can. I think that you will find that our prices are competitive becomes I think you will find our prices are competitive.

Very

Writers hope to intensify words by slapping "very" in front of them; but the word adds no value. Our CSRs are always professional reads better than Our CSRs are always very professional.

Awesome

Overuse has sullied “awesome.” The word once meant "inspiring" or "daunting," and was reserved for descriptions of mountains and miracles, not candies and cupcakes. So avoid it. Our cloud suite is awesome is less credible—and more cheesy—than Our cloud suite is first rate. (Least cheesy might be Our cloud suite is comprehensive, reliable and easy to use.)

But never say never: needless words can enhance your writing.

E. B. White, a crusader for concision, once advised a fellow writer:

"It comes down to the meaning of ‘needless.’ Often a word can be removed without destroying the structure of a sentence, but that does not necessarily mean that the word is needless or that the sentence has gained by its removal. If you were to put a narrow construction on the word ‘needless,’ you would have to remove tens of thousands of words from Shakespeare, who seldom said anything in six words that could be said in twenty. Writing is not an exercise in excision, it’s a journey into sound. How about ‘tomorrow and tomorrow and tomorrow?’ One tomorrow would suffice, but it’s the other two that have made the thing immortal."

Now that is very awesome!

The Big Short

Potent speakers and writers lean on lively—and fewer—words.

I once heard Lew Ranieri, perturbed by a long-winded attorney for Freddie Mac, ask her, "Could you please talk faster? I'm having a bad day."

Emerson wrote in his Journals, "All writing should be selection in order to drop every dead word."

Emerson wondered why more speakers and writers didn't edit themselves, erasing all the "flat conventional words and sentences."

"If a man would learn to read his own manuscript severely—becoming really a third person, and search only for what interested him, he would blot to purpose—and how every page would gain! Then all the words will be sprightly, and every sentence a surprise."

Lively speaking and writing is short and concise. 

Conciseness will keep your audience.

But don't go overboard, and prune vital information.

The Ancient Roman poet Horace said, “In trying to be concise, I become obscure.”

Want to be concise, without becoming obscure? 

Bookmark this guide.

Searchers Getting Wordy

Bloggers can take heart from a trend in the way customers are searching on line.

Searchers are increasingly using complete sentences and long phrases as search terms, according to software maker Hubspot.

They're realizing that simple search terms can no longer pinpoint useful Web content, given its enormity.

So, for example, instead of entering "sales training," a searcher might enter "two-day onsite sales training for a small insurance brokerage in Kentucky."

"As a result of these more complex searches, Google has actually changed its algorithm to better fit conversational questions from searchers," Hubspot says.

Google's change in its algorithm will help drive more traffic to blogs, "which are designed by nature to be educational, answer questions, and provide background info," Hubspot says.

Vintage Verbs: Consopite

Part 5 of a 5-part series on forgotten verbs

Consopite means to put to sleep.

You might say, "The meeting consopited Chad."

We recall the verb's Latin root sopire when we complain that something's soporific.

Remember Rule 17

Rule 17 of Strunk & White's Elements of Style commands, "Omit needless words."

When eight of 10 readers scan—not read—your copy, according to Web usability researcher Jakob Nielsen, why stuff it with unwanted ideas?

Be selective.

Under the heading "Good Writing," Ralph Waldo Emerson wrote in his journal, "All writing should be selection in order to drop every dead word. Why do you not save out of your speech or thinking only the vital things?"

Vintage Verbs: Perquest

Part 4 of a 5-part series on forgotten verbs

Perquest means to search.

You might say, "Chad had to perquest his trashcan to find my email."

Canadian criminal law today still refers to a warranted search as a perquisition.

Vintage Verbs: Gignate

Part 3 of a 5-part series on forgotten verbs

Gignate means to produce.

You might say, "Chad gignated 200 leads with his email."

Nowadays we honor the verb's Latin root, oriri, to begin, and only say originate.

Vintage Verbs: Attinge

Part 1 of a 5-part series on forgotten verbs

English comprises more than half a million words. 

Many are undeservedly forgotten.

Attinge means to touch or influence.

You might say, "Chad's post about great customer service attinged thousands of users."

We preserve the verb's Latin root whenever we use the word tangent.